Salary Type: Support-Based
Support the mission by keeping everything running smoothly behind the scenes.
We are looking for an Administrative Assistant to provide essential office and administrative support that helps our ministry operate efficiently and effectively. This role supports department leaders and staff by managing communication, organizing resources, and ensuring the smooth execution of day-to-day operations.
Ministry Responsibilities
- Raise and maintain personal financial support
- Answer, screen, and transfer inbound phone calls
- Receive and direct visitors and clients
- Perform general clerical duties (photocopying, mailing, filing, etc.)
- Maintain both electronic and hard copy filing systems
- Retrieve and organize documents from filing systems
- Handle information requests and routine inquiries
- Prepare and edit documents including correspondence, reports, memos, and emails
- Schedule and coordinate meetings, travel, and appointments
- Prepare agendas and coordinate logistics for meetings
- Record, transcribe, and distribute meeting minutes
- Open, sort, and distribute incoming mail and correspondence
- Maintain office supply inventory and coordinate equipment maintenance
- Maintain staff records and manage details such as phone extensions, parking, and petty cash
Ministry Qualifications
- Proficiency with computers and office software
- Knowledge of standard office equipment and basic office management
- Experience with clerical procedures, filing systems, and record keeping
- Strong organizational and planning abilities
- Excellent communication (verbal and written)
- Detail-oriented with strong problem-solving and multitasking skills
- Flexible, adaptable, and diplomatic in handling confidential or sensitive tasks
- Friendly and service-oriented; works well with others
Summary
- Role Type: Full-time
- Location: Louisville, KY (Remote considered based on duties)
- Support Raising Required: Yes (Donor-supported position)
- Reports to: Department Director