The Administrative Assistant plays a vital behind-the-scenes role in keeping our ministry organized, efficient, and mission-focused. This team member will support operations, communications, and logistics, helping our staff and volunteers stay focused on serving the nations. The ideal candidate is detail-oriented, tech-savvy, a strong communicator, and passionate about supporting global missions.
KEY RESPONSIBILITIES
- General Administrative Support alongside Executive Administrator
- Manage calendars, schedule meetings, and coordinate team communications
- Organize digital files and documents; maintain updated contact lists and mailing lists
- Handle general inquiries and direct messages to appropriate team members
- Trip & Event Coordination
- Assist with travel and training logistics including flight bookings, lodging, and packing lists
- Help coordinate volunteer communications for mission trips and trainings
- Maintain training inventory and coordinate supply shipments when needed
- Donor & Partner Support
- Assist with donor acknowledgments and updates using CRM software
- Prepare reports, letters, or presentations as needed for board, donor, or partner communications
- Search for, write, and retain grants
- Project Management
- Help track timelines and deadlines for various ministry projects
- Provide support in executing special projects such as newsletters, reports, and mailings
QUALIFICATIONS
- Strong administrative and organizational skills; ability to manage multiple tasks efficiently
- Excellent communication—written, verbal, and interpersonal
- Proficient in Microsoft Office Suite, Google Workspace, and/or CRM or donor platforms
- Self-starter who is flexible, dependable, and able to work remotely with minimal supervision
- Passion for global missions and the mission of Teach to Transform
- Willingness to occasionally assist with travel prep or event logistics outside standard hours
PREFERRED ATTRIBUTES
- Experience working in a nonprofit or missions organization
- Familiarity with Canva, project management tools, or Mailchimp
- A heart for service and a team-oriented mindset
COMPENSATION & BENEFITS
- This position is support-raised through Team Expansion
- Opportunity to play a key role in a globally impactful, Christ-centered mission
ABOUT TEACH TO TRANSFORM
Teach to Transform equips global partners with medical and vocational training to open doors for the Gospel. Our mission is to empower national leaders to bring healing and spiritual transformation to their communities. Operating in over 37 countries, we support sustainable ministry through training, discipleship, and long-term partnership. Our U.S.-based team works closely with national leaders, churches, donors, and volunteers to support this growing movement of transformation.
JOB TITLE: Administrative Assistant
LOCATION: Remote (US-based)
STAFF SUPERVISOR: Executive Director or Executive Admin of Teach to Transform
SUPPORT-BASED POSITION: Yes
FULL-TIME: Flexible